Academic Probation Policy

When any pupil or student fails to complete three consecutive independent study assignments during any period of 20 school days, or misses two appointments without valid reasons, the LC Director or designee shall conduct an evaluation to determine whether the pupil or student should be allowed to continue in independent study. A written record of the findings of any evaluation conducted pursuant to this policy shall be maintained in the pupil’s or student’s permanent record. (Education Code 51747) [OGCS Independent Study Policy]

Action 1: Verbal Warning by Advisor Letter #1
Action 2: Notice & Director Intervention Letter #2
Action 3: Counselor Intervention Letter #3
Action 4: Dismissal/Referred Back to District Letter #4


ACTION 1:
  Verbal Warning and Letter #1:

1 unexcused absence from weekly appointment

and/or

1 week of failure to complete 80% or more of the weekly assignments 

  • Advisor will give a verbal warning to parent/guardian and student regarding the importance of regular attendance and progress, as laid out in the Master Agreement.
  • Advisor will begin the Academic Probation Intervention Meetings Form – Action 1: Verbal Warning and provide copy to family.
  • Advisor will update share Letter #1/tracker.

ACTION 2:   Notice of Academic Probation & Director Intervention & Letter #2:

2 consecutive unexcused absences or 3 nonconsecutive absences from weekly appointments

and/or

2 weeks of failure to complete 80% or more of the weekly assignments

  • Advisor will schedule an Intervention Meeting with the LC Director, Parent/Guardian, Advisor, Education Specialist, and Student to discuss Interventions and complete Action 2 of the Academic Probation Intervention Meetings Form and provide copy to the family.
  • Advisor will update tracker for Letter #2.

ACTION 3:   Counselor Intervention and Letter #3:

3 consecutive unexcused absences or 4 nonconsecutive absences from weekly appointments

and/or

3 weeks of failure to complete 80% or more of the weekly assignments

  • Advisor is to notify Counselor and LC Director of offenses and request a Counselor Intervention Meeting.
  • Counselor should discuss interventions to create a successful school placement at OGCS and complete Action 3 of the Academic Probation Intervention Meetings Form and provide copy to family.
  • Advisor will update tracker for Letter #3.

The LC Director or designee shall conduct an evaluation to determine whether the pupil or student should be allowed to continue in independent study. A written record of the findings of any evaluation conducted pursuant to this policy shall be maintained in the pupil’s or student’s permanent record.

ACTION 4:   Referred Back to the District and Letter #4:

Next unexcused absence from weekly appointment

and/or

Next week of failure to complete 80% or more of the weekly assignments

Refer student back to district

  • Advisor is to notify LC Director of offenses and request that the student be Referred Back to the District.
  • LC Director will contact parent/guardian and student to set up a meeting to discuss referral and initiate withdrawal form.
  • LC Director will begin the Withdrawal Process.
  • Advisor will update tracker & send Letter #4.

Notes:

A)   No pupil shall be involuntarily removed by the charter school for any reason unless the parent or guardian of the pupil has been provided written notice of intent to remove the pupil no less than five schooldays before the effective date of the action. This written notice shall inform him or her of the pupil’s right to request a hearing adjudicated by a neutral officer before the effective date of the action. (Education Code 47605)

B)   In the event that a pupil is referred back to their district of residence, the pupil will be ineligible for re-enrollment at any Olive Grove Charter School for the remainder of the calendar school year.